If you work for a small company with many interested parties with blurred demarcations of reponsibiliies through to a massive PLC, you will have a similar experience in successfully delivering a project.
Your project may be relatively straight forward or could be very complex choosing who to involve and choosing who not to can be the difference between a project being adopted by your business or it failing.
So, choosing who to involve can become a political nightmare!
Should you include them based on
- Expert status,
- Customer/Supplier rep or expert, or
- Peer / Good practice / team mate who doesn’t want to be left out
One useful technical is to do “Stakeholder mapping”.
In this progress you should group them in the classic RACI model and then decide how to involve, inform or use their talents. And once you documented this, if anyone disagrees you have a paper trail of decisions and who was already involved!
The RACI model
The “doer” is the individual(s) who actually complete the task. The “doer” Is responsible for action/implementation. Responsibility can be shared. The degree of responsibility is determined by the individual with the “A”.
These can be named people or teams that take on the responsibility for delivering the tasks, auditing, feasibility studies, providing recommendations and advice.
“The Buck Stops Here”
The accountable person is the individual who is ultimately answerable for the activity or decision. This includes “yes” or “no” authority and veto power. Only one “A” can be assigned to an action.
This could also be called the “project sponsor”. This is typically the highest ranking job title in the room. Commonly a Director or in a big travel company a VP.
“In the Loop”
The consult role is individual(s) (typically subject matter experts) to be consulted prior to a final decision or action. This is a predetermined need for two-way communication. Input from the designated position is required.
This is an important role. This is commonly where us SEOs sit. We are there to lay out choices, to validate decisions and steer the solution to either having a positive SEO impact (even if not a classic SEO project) or at least providing no detrimental harm to your SEO stategies. Other classic people here are Solution Architects and Ecommerce directors.
“Keep in the Picture”
This is individual (s) who needs to be informed after a decision or action is taken. They may be required to take action as a result of the outcome. It is a one-way communication.
This can classically be the people who are on the weekly/monthly email round up. These maybe your other peers who you informing out of courtesy, the wider team or even other business units.
Depending on the type scales and longevity of the project how you choose to communicate. These methods can overlap.
– Little and often via email and face to face. If you work in the same location this is easier to handle. Suggest that at least weekly 1-2-1′s are useful and ask them to document their steps, notes and status’ against them. This can, if appropriate form part of of your regular written communications.
– Face to face is normally best. Mixed with the written communications to all. If they can veto your project/recemmendations, it is always good to have them onboard all the way through .
– Normally you would organise this on a bespoke basis. This will very much depend on the topic and the complexity.
– Classically a weekly or monthly email depending on the scale and complexity of your project.
It is always good to ensure that you offer more contact to those who may legitimately or no previously known are realy R’s, A’s or C’s.